Job Title: Human Resource Assistant x1
Project: DREAMS Project
Organization: Mosepele Foundation Development Forum (MFDF)
Location: MFDF Office
Job Type: Full-Time
Reports To: HR and Admin Manager
Position Overview
The Human Resource Assistant will be responsible for managing all HR-related activities for the DREAMS project. This role includes overseeing recruitment and staffing, employee relations, performance management, training and development, compensation and benefits, and HR administration. The HR Officer will work closely with management and Project staff to ensure that HR practices align with the project’s goals and organizational policies.
Key Responsibilities
Job Analysis: Develop and update detailed job descriptions and specifications for positions within the DREAMS component of Bokamoso project.
Recruitment Process: Manage the end-to-end recruitment process, including advertising vacancies, screening applications, conducting interviews, and facilitating selection.
Onboarding: Coordinate and execute the onboarding process for new hires, ensuring they are properly introduced to the project, its policies, and their roles.
Employee Assistance: Provide support to employees by addressing their queries regarding HR policies, procedures, and workplace issues.
Conflict Resolution: Manage and resolve employee conflicts and grievances in a fair and timely manner, ensuring a positive and productive work environment.
Employee Engagement: Promote and implement initiatives to enhance employee engagement and satisfaction.
Appraisal System: Assist in implementing and managing the performance management process, including setting performance objectives, conducting performance reviews, and providing feedback.
Development Plans: Support the creation of personal development plans for employees based on performance appraisals and career aspirations.
Training Needs Assessment: Identify training needs through performance evaluations, feedback, and organizational requirements.
Training Coordination: Organize and coordinate training programs and workshops to enhance employees’ skills and knowledge relevant to their roles and the project’s needs.
Professional Development: Support continuous professional development initiatives and career growth opportunities for project staff.
Payroll Administration: Assist with the payroll process, including verifying timesheets, calculating salaries, and ensuring timely payments.
Benefits Management: Administer employee benefits programs, including medical aids, retirement plans, and other perks. Ensure that benefits are administered in accordance with project, organizational policies and local laws.
Compensation Analysis: Conduct salary reviews and market comparisons to ensure competitive and equitable compensation practices.
Policy Development: Develop, implement, and update HR policies and procedures in alignment with organizational standards and donor requirements.
Compliance: Ensure compliance with labor laws, regulations, and organizational policies. Keep abreast of changes in employment legislation and adjust policies as needed.
Documentation: Maintain accurate and confidential employee records and documentation.
Health and Safety: Implement and monitor health and safety procedures to ensure a safe working environment for all employees.
Well-being Programs: Promote and manage employee well-being programs and initiatives, addressing physical and mental health needs.
Documentation Management: Ensure proper documentation of all HR processes, including recruitment, performance evaluations, and disciplinary actions.
Reporting: Prepare and present HR reports and metrics to management, including turnover rates, training completion, and employee satisfaction levels.
System Maintenance: Maintain and update HR information systems and databases, ensuring accuracy and confidentiality of employee data.
Team Collaboration: Work closely with project teams and departments to ensure HR strategies and practices align with project goals and objectives.
Communication: Facilitate clear and effective communication between employees and management, ensuring understanding and adherence to HR policies and procedures.
Qualifications
Education and Experience
Education: Diploma in Human Resources, Business Administration, Psychology, or a related field. HR certification (e.g., SHRM-CP, CIPD) is an advantage.
Experience: Minimum of 3-5 years of experience in HR roles, preferably with experience in managing HR functions within USAID funded projects or international development settings.
Skills and Competencies
HR Expertise: Strong understanding of HR principles, employment laws, and best practices.
Communication: Excellent verbal and written communication skills, with the ability to interact effectively with staff at all levels.
Organizational Skills: Strong organizational and time-management skills, with the ability to handle multiple tasks and priorities efficiently.
Problem-Solving: Effective problem-solving and conflict resolution skills, with the ability to address employee issues sensitively and effectively.
Attention to Detail: High level of accuracy and attention to detail in managing HR documentation and processes.
Personal Attributes
Integrity: Demonstrated integrity and professionalism in handling confidential information and managing HR matters.
Empathy: Ability to empathize with employees and understand their needs, contributing to a supportive work environment.
Adaptability: Flexibility and resilience in adapting to changing project needs and HR challenges.
Interested candidates that meet the above criteria should submit their CV and a cover letter explaining how you match the requirements. Send email to: [email protected] making the email subject the position you are applying for.
Deadline for applications is on the 20th September 2024 at 5PM.
Note 1: This position will be active based on the approval of the grant.
Note 2: MFDF will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns regarding the post, kindly contact MFDF Office: +26627000675.
