With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.
Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!
Employee Contract Type:Local – Fixed Term Employee (Fixed Term)
Job Description:
Job Summary
The Procurement Officer leverages digital tools and systems to ensure the efficient and effective procurement of goods and services to support World Vision’s mission. This role encompasses planning, strategic sourcing, contract management, procurement execution, data analysis, and compliance. The Procurement officer collaborates closely with internal stakeholders, external vendors, and the broader Supply Chain Management team to optimize processes, achieve cost savings, and maintain high standards of quality and ethics through the effective use of technology. To effectively support timely implementation of World Vision Programs/Projects that will have the greatest impact on process improvement, simplification, standardization and cost containment thus ensuring the achievement of the Child Well Being Outcomes.
Major Responsibilities
Business Requirements (10%)
- Understand the department’s business requirements and apply in the day-to-day work.
Planning (10%)
- Facilitate annual procurement planning sessions with key stakeholders
- Consolidate and report on the Procurement Plans
- Review and update Item Catalog prior to the planning process activity.
- Advise and familiarize Operations with the use of the Item Catalog
Strategic Sourcing (20%)
- Advise on Market Assessment and Supplier Pre-Qualification process as per the direction from Coordinators and Advisors. sending bid invitations, follow-up of bids, assist coordinating pre-bid meetings as per the direction from Coordinators and Specialist.
- Maintain all supporting documents relating to the Sourcing Events based on the document management Supervise the Sourcing events Filed Offices and Assistance work relating to sourcing.
- Preparation of Procurement Committee submission documents based on the direction given by the Coordinators / specialists.
Supplier Contract and Relationship Management (10%)
- Accurately complete the master data management form (contract/supplier/ item register)
- Manage record keeping for all contract-related correspondence and documentation (Master Data Management).
- Communicate contract-related information to all stakeholders to ensure optimum usage of contracts.
- Collect feedback on supplier performance as per the established SPM guidelines.
Procurement Execution (20%)
- Advise on the RFP/RFQ process for spot buys as required
- Liaise with Shared Services & Finance to resolve supplier inquiries
- Release POs to suppliers for spot buys and assigned categories.
Data Management, Analysis and Reporting (10%)
- Collect and organize data from projects and business units.
- Analyze and check data for accuracy and produce the required reporting output in accordance to the Policies / Procedures & Guidelines as set by WV
- Prepare weekly/monthly procurement status reports in order to update the customers and other stakeholders.
- Perform Daily reconciliation exercises of all records and transactions performed within the same day and ensure that data validation, integrity and accuracy of data is meticulously maintained.
- Consolidate all findings and convert them into useful formats as provided by SCM Manager
Process, Procedure and Policy (10%)
- Work with senior SCM teams to manage Internal customer satisfaction
- Collect data to support performance scorecard reporting (i.e. KPIs)
Control and Compliance (10%)
- Maintain proper filing and record keeping as per the guidelines set by the management.
Preferred Skills, Knowledge and Experience:
- Bachelor’s degree in social sciences (Supply Chain, BCOM, and CIPS as an added advantage
- Three years’ experience in related position
- Procurement systems experience
- Knowledge in using Excel
- Able to analyse and interpret data
Work Environment
- Limited Domestic & International travel
REMUNERATION: Competitive with market standards
Please upload your CV and covering letter that clearly indicates the location you are applying for with copies of educational certificates, transcripts and ID. You are requested to provide full details of 3 referees (2 professionals and 1 spiritual) including 1 HR Practitioner. The required details are full referees’ names, designation, email address and contact numbers.
Closing Date: 17th September, 2024
Applicant Types Accepted: Local Applicants Only
