PSI LESOTHO
Job Title: Office Clerk
The incumbent will provide basic cleaning duties and provide administrative support to other departments. This position is based in Head Office and reports directly to the Senior Administration & Fleet Officer
YOUR CONTRIBUTIONS:
Responsibilities include, but are not limited to:
• Sweep, vacuum and shampoo carpets, mop floor of the offices, kitchen, toilets, reception area and surroundings.
• Maintaining and disbursing petty cash and travel advances.
• Assist with raising requisitions for all administrative services, including supplies and utilities.
• Turn out lights and other pertinent electrical equipment and appliances at the end of the day.
• Report burned out light bulbs, plumbing and other equipment requiring maintenance and repairs to the supervisor.
• Effectively manage office supplies to ensure timely replenishments and avoid stock-outs.
• Make necessary preparations for meetings including venue reservations and preparation of necessary supplies.
• Assist with other administrative support such as Printing, Photocopying and keeping proper filing.
• Assist at the reception to receive and screen incoming calls and routing them to relevant offices.
• Receive and screen incoming mail and deliver to appropriate recipients within the office.
• Maintain records of delivered mail by ensuring packages are signed for or registered upon arrival at destination for regular follow ups.
• Understand privacy rules and handle packages and documents with confidentiality.
• Assist in keeping the keys register and maintaining/managing opening and closing of the office for security.
• Perform other duties as may be assigned by the Supervisor
WHAT YOU WILL BRING:
• Diploma in Office Administration/Management or equivalent with 2 years relevant experience in office administration/front desk or health and safety issues
OR
• Certificate in Office Administration/Management or equivalent with 3 years relevant experience in office administration or health and safety issues.
KEY COMPETENCIES:
• Physical fitness.
• Willingness to undertake a variety of tasks and activities.
• Ability to communicate in English and Sesotho
• Strong interpersonal skills
HOW TO APPLY
Please attach the below documents by email to [email protected] with the subject line: Office Clerk. Hard Copy Applications Not Accepted. Only Shortlisted Candidates Will Be Contacted.
1. CV should include full details of 3 referees (professional) as well as contact details of supervisor from your current or latest job. The required details are full referees’ names, designation, email address and contact numbers.
2. Cover letter
3. Certified Copies of Educational Certificates
4. Certified Copy of ID.
Closing Date: November 25th, 2024, at 12:00 noon
