Job vacancy Senior Librarian

MINISTRY OF AGRICULTURE, FOOD SECURITY AND NUTRITION CIRCULAR NO. 3 OF 2024.

MINISTRY OF AGRICULTURE,

FOOD SECURITY & NUTRITION

P.O. BOX 24

MASERU – 100

08″ JULY, 2024

Applications are invited from suitably qualified local candidates for the following positions that are tenable in the Ministry of Agriculture, Food Security and Nutrition:

MINISTRY: AGRICULTURE AND FOOD SECURITY & NUTRITION
DEPARTMENT: LESOTHO AGRICULTURAL COLLEGE
PROGRAMME:
TITLE: SENIOR LIBRARIAN
GRADE: H
RESPONSIBLE TO: DIRECTOR OF STUDIES
LOCATION: MASERU/LERIBE

JOB SUMMARY
UNDER THE GENERAL SUPERVISION OF THE DIRECTOR OF STUDIES, THE INCUMBENT IS RESPONSIBLE FOR: FORMULATION AND REVIEW OF LIBRARY POLICIES: DEVELOPMENT AND MAINTENANCE OF LIBRARY DATABASE;
PROVISION OF LIBRARY SERVICES: MAINTENANCE OF LIBRARY STANDARDS;
SUPERVISION AND TRAINING OF SECTIONAL STAFF AND PREPARATION OF SECTIONAL BUDGET.

MAIN DUTIES

• Develop library policies in line with local and international libraries to guide the systematic execution of sectional duties.
• Monitors the implementation of the developed sectional policies and guidelines to identify areas of improvement to enhance their relevance, efficiency, and effectiveness.
• Reviews and revises sectional policies and guidelines on an annual basis to realign them – with global changes and developmental needs.

2. DEVELOPMENT AND MAINTENANCE OF LIBRARY DATA BASE

• Develops library procedures and practices with regard to storage and acquisition of Institutional materials to ensure uniformity.
• Monitors and reviews developed procedures and practices to ensure their proper implementation and applicability.
• Procures institutional materials for easy access to users.
• Facilitates proper maintenance and updating of library inventory on regular basis to identify those materials that need repairs and replacement and act accordingly.
• Procures relevant software for storage of institutional materials to facilitate easy retrieval.

• Answers clientele’s queries accurately and timely. Queries may range from simple ones. which can be answered quickly on the spot to more complicated ones, which need thorough
• research.
• Assists users through identifying and searching for information using different available information sources such as the Internet, print sources and other electronic databases.
• Does a literature search for users as per individual’s request.
• Compiles papers and presentations for users as per individual’s request.

• Liaises with other libraries, locally and internationally to ensure conformity with International Library Standards (ILS).
• Develops library standards. which are suitable to his/her environment to ensure applicability and relevance.

• Holds regular meetings with staff under his/her supervision to facilitate planning and reporting of sectional activities.
• Convenes quarterly meetings with individual supervisees to review progress and accordingly approves the required and necessary revisions in their operational work plans to provide the required resources for their achievement.
• Conducts the annual performance appraisal on the individual supervisees to assess their performance to identify their success, failures, training and development needs in order to provide necessary support.
  Identifies the training needs of the individual supervisees and establishes the strategies to guide on their training and development.

• Prepares and compiles Sectional budget annually to ensure availability of funds.
• Negotiates and justifies the Sectional budget annually at the budgetary discussions to secure all the necessary funds to finance sectional activities.
  Controls and authorizes Sectional expenditure to ensure that sectional funds are used accordingly, reasonably. and accountably.
  Authorizes revision of the Sectional budget whenever the need arises to facilitate implementation of the critical programs and activities within the Section.

COMPENSABLE FACTORS

OTHER NECESSARY KNOWLEDGE AND SKILLS

• Computer literacy
• Good interpersonal and communication skills
• Negotiating skills
• Technical report writing skills

WORKING CONDITIONS
Unfavorable working conditions
The job requires the incumbent to occasionally work beyond normal working hours, during weekends and on public holidays.

Hazards
This factor is minimal in this job.

Applications on relevant forms, (obtainable from the Ministry of Agriculture, Food Security and Nutrition). GP 104 for serving officers, and GP 103 for job seekers duly accompanied by certified copies of educational certificates, transcripts, National Identity Documents, and up-to-date performance appraisal forms for serving officers.

All applications must be hand delivered or addressed to:
The Director Human Resources
Ministry of Agriculture, Food Security and Nutrition
P.O. Box 24
Maseru – 100

Not later than the 07th August 2024