Registrar
MINISTRY OF AGRICULTURE, FOOD SECURITY AND NUTRITION CIRCULAR NO. 3 OF 2024.
MINISTRY OF AGRICULTURE,
FOOD SECURITY & NUTRITION
P.O. BOX 24
MASERU – 100
08″ JULY, 2024
Applications are invited from suitably qualified local candidates for the following positions that are tenable in the Ministry of Agriculture, Food Security and Nutrition:
MINISTRY: AGRICULTURE, FOOD SECURITY & NUTRITION
DEPARTMENT: LESOTHO AGRICULTURAL COLLEGE
TITLE: REGISTRAR
GRADE: G
RESPONSIBLE TO: PRINCIPAL
LOCATION: MASERU
JOB SUMMARY
UNDER THE GENERAL SUPERVISION OF THE PRINCIPAL, THE REGISTRAR WILL BE RESPONSIBLE FOR THE DEVELOPMENT AND MAINTENANCE OF INSTITUTIONAL RECORDS; STANDARDIZATION OF ADMISSIONS AND CERTIFICATION; PROMOTION OF A CONDUCIVE LEARNING ENVIRONMENT; COORDINATION OF INSTITUTIONAL FACILITIES; PREPARATION AND MANAGEMENT OF BUDGET AND SUPERVISION AND DEVELOPMENT OF STAFF.
MAIN DUTIES
- Coordinates the electronic capturing of student information annually for ease of reference.
- Facilitates computerization and updating of student’s records, including their examinations scores for future reference and processing of results.
- Provides reports on students’ information annually to facilitate decision-making.
Facilitates the safekeeping of all information pertaining to students’ information to ensure confidentiality.
2. STANDARDIZATION OF ADMISSIONS AND CERTIFICATION
- Updates and reproduces application forms and brochures timely to ensure that new intake conforms to set criteria.
- Shortlists the suitable applicants for final selection annually.
- Participates in the setting of rules and standards for admission and certification to ensure adherence to academic standards.
- Makes arrangements for orientation programme to familiarize students with institutional set-up.
- Arranges and coordinates college ceremonies (graduation, etc.) and performs protocol functions
- Coordinates the processing of the issue of certificates/diplomas for graduating students to ensure that all graduating students shall receive them during graduation ceremony.
3. PROMOTION OF CONDUCIVE LEARNING AND ADMINISTRATIVE
ENVIRONMENT
- Serves as the ex-officio member of the College’s students’ disciplinary committee to facilitate institutionalising disciplinary actions.
- Facilitates students where rehabilitation/redemption is possible to maximise their ability to cope with their studies.
- Disseminate information on current institutional affairs (administrative/academic) to staff and students to ensure the smooth running of student welfare-related matters.
- Participates in the arrangement of College trips to ensure students’ safety and health during educational and sporting tours.
- Liaises with other academic and administrative departments to ensure smooth coordination of student affairs activities.
- Ensures that SRC runs its affairs within the framework of the regulations of the College to avoid conflict.
- Takes and distributes minutes in several institution committee meetings to promote the smooth running of the institution.
- Manages all examination processes and ensures strict security and confidentiality of examination papers
4. PREPARATION AND MANAGEMENT OF BUDGET
- Collaborates with the staff of the student’s welfare section to prepare and submit the budget to the Principal.
Approves all the requisitions related to students to run the section cost-effectively and within the budget.
5. SUPERVISION AND DEVELOPMENT OF STAFF
- Liaises with heads of programmes to identily the training needs of staff in order to develop a training plan.
Assesses the progress of supervisees in ling with Performance Management System (PMS).
Maises with programme coordinators to fast-track the implementation of the training plan
COMPENSABLE FACTORS
JOB SPECIFICATION
Master’s Degree in Education Management/ Education
OR
Bachelor’s Degree in Education Management / Education PLUS 2 years’ work experience at a tertiary institution or Secondary school.
NB: A COUNSELING CERTIFICATE WOULD BE AN ADDED ADVANTAGE.
Other necessary knowledge and skills
- Managerial and leadership skills
- Communication Skills
- Analytical Skills
- Inter-personal Skills
- Teaching Skills
- Financial Management Skills
- Computer Literacy
- Negotiation Skills
- Conflict Management Skills
- Counseling Skills
- Proficiency in official languages
WORKING CONDITIONS
Unfavorable working conditions
The job requires the incumbent to:
- Work beyond normal working hours, during weekends and public holidays.
Hazards
The incumbent may:
- Be at risk of physical attack by the students, the employees and student’s parents/guardians on expressing any dissatisfaction.
Applications on relevant forms, (obtainable from the Ministry of Agriculture, Food Security and Nutrition). GP 104 for serving officers, and GP 103 for job seekers duly accompanied by certified copies of educational certificates, transcripts, National Identity Documents, and up-to-date performance appraisal forms for serving officers.
All applications must be hand delivered or addressed to:
The Director Human Resources
Ministry of Agriculture, Food Security and Nutrition
P.O. Box 24
Maseru – 100
Not later than the 07th August 2024
