POST TITLE: PAYROLL SUPERVISOR
DIVISION/DEPARTMENT: BURSARY
REPORTS TO: FINANCE MANAGER
Administers the payroll functions of Lerotholi Polytechnic and ensures that payments are processed on time, accurately and in compliance with relevant policies and statutory requirements.
RESPONSIBILITIESThe key duties of the post are as follows:-
• Maintains and reviews payroll processing and accounting systems to ensure timely and accurate processing of all payroll transactions.
• Identifies and recommends updates to Payroll Accounting Software, systems and procedures.
• Prepares monthly payroll registers in liaison with the Human Resources office.
• Ensures that all payments to and deductions from staff are in accordance with individual contracts or relevant instruments as well as related policies.
• Ensures accurate and timely processing of payroll updates including, salary adjustments, new appointments and terminations.
• Ensures that relevant terminal benefits payable by Lerotholi Polytechnic are properly processed and timely paid to the beneficiaries.
• Prepares schedules for payments of third parties and ensure their timely payments.
• Processes and remits Pay As You Earn (PAYE), Fringe Benefit Tax (FBT) and other relevant taxes to the Commissioner of Income Tax
• Maintains a schedule of staff advances, loans and any applicable withholds and ensures their recovery thereof.
• Prepares monthly, quarterly and year-end tax schedules for internal reporting and for year-end audits.
• Processes and issues staff annual tax certificates (P16).
• Prepares and issues individual pay-slips to staff either electronically or in hard-copy.
• Maintains proper files for payroll documentation.
• Addresses and responds to all payroll related queries.
Because of the changing nature of our business the Assistant Accountant’s job description will inevitably change. You will, from time to time, be required to undertake other activities of a similar nature that fall within your capabilities as directed by management.
JOB SPECIFICATIONQUALIFICATIONS AND EXPERIENCE
• Minimum qualification is BCom. Degree in Accounting/Licensed General Accountant plus a minimum of two (2) years’ experience in Payroll administration or in Accounting field.
• Certificate in and/or demonstrated experience of Sage Payroll Accounting System will be an added advantage
KNOWLEDGE AND SKILLS REQUIRED:
• Proficient with Payroll software
• Attentive to details
• Extensive knowledge of Payroll functions and taxes
Interested and suitably qualified candidates should hand-deliver their detailed applications to the LP Reception which is situated at the Administration 1 Building. The applications should be accompanied by: Curriculum Vitae, Certified copies of Educational Certificates and academic transcripts on or before Tuesday, 10th December, 2024 at 1500hrs.
OR email to: [email protected] – all application documents should be in one zipped folder and failure to adhere will lead to non-consideration of applications.
Applications should be addressed to:
The Secretary
Staff Appointments and Promotions Committee
Lerotholi Polytechnic
P.O. Box 16
Maseru 100
Lesotho
