SENTEBALE
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Sentebale hereby invites suitably qualified and competent Basotho to apply for the vacant position of Procurement Coordinator.
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The Procurement Coordinator will effectively be responsible for the overall implementation of the Procurement organizational mandate providing technical support and ensuring the procurement function operates well within Sentebale.
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Under the direct supervision of the Director Finance and Admin, the Accountant shall be responsible for the following duties and responsibilities:
• Participate and contribute cross-functional planning activities to come up with consolidated annual procurement plans for strategic sourcing.
• Receive and log/ register all purchase requisitions from internal customers for easier and quicker tracking to ensure accountability.
• Review and verify that all requisitions have clear, details and complete specifications upon receipt to ensure timely processing. Advise requestors immediately where additional information is needed on the requisitions.
• Design, maintain a simple computerized tracking tool for all requisitions and share the status report with head Finance and Admin monthly to manage /monitor progress of each activity.
• Lead tender processes (opening and evaluation processes) to ensure timely implementation of works/services where bidders have been invited to tender.
• Prepare a comparative analysis chart/table with all details for each requisition attaching all documents and quotations for presentation to procurement committee where required.
• Maintain and manage good relations with suppliers, monitor and provide a report on their performance which will inform decision making.
• Maintain a good filing system for all procurements key documents including minutes of procurement committee and copies of contracts and Comparison analysis.
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• General Accounting qualification with 3 years working experience. A professional Diploma in Procurement and Supply (CIPS) level 4-6 will be an added advantage.
• Must have worked within a procurement Section for at least 3 years, preferably with an international or local NGO.
• Proficient in MS Office Suite (Work, Excel,
PowerPoint) and online conferencing platforms.
• Comfortable and professional in situations that require high levels of confidentiality and sensitivity.
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• Adherence and knowledge of health, child protection, Prevention of Sexual Exploitation and Abuse (SEA) and education issues;
• Excellent record of working children and young people. No past allegations of SEA;
• Excellent analytical skills with ability to detect and report inconsistencies.
• Commitment to accuracy with great attention to detail.
• Strong interpersonal skills with sensitivity to issues of cultural diversity.
• Solid sense of personal ethics and integrity, good judgement, and passion for the mission of Sentebale
• Ability to function with mature judgement, tact and diplomacy ensuring that Sentebale Policies and procedures are consistently complied with at all times.
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Application letters including a detailed CV and certified copies of relevant qualifications should be submitted to:email address: ????????.????????????????????????????@????????????????????????????????????.????????????
Closing date for submission of applications
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????????????????????????????????????????: Only shortlisted candidates will be contacted
