COMPUTER BUSINESS SOLUTIONS
Job Title: Administration Officer
DEPARTMENT: Finance & Administration
REPORTS TO: Chief Accounting Officer
PURPOSE OF THE ROLE:
• Supervise and coordinate administrative support functions to enhance organizational effectiveness, communication, safety, and efficient day-to-day operations.
• Implement long-term planning and process improvements, aligning administrative functions with the organization’s goals.
KEY RESPONSIBILITIES:
• Office Management and Coordination
• Administrative Support Supervision
• Policy Development and Compliance
• Vehicle and fleet management
• Budgeting and Cost Control Assistance
• Insurance Policy Oversight
• Financial and administrative reporting
DUTIES:
• Supervise and lead the administrative team.
• Assist in developing, reviewing, and enforcing office policies and procedures to improve efficiency
and maintain operational consistency.
• Support the budget preparation process, monitor budget adherence, and assist with financial report preparation as required
• Oversee insurance policies and ensure the office adheres to company policies, laws, and regulations.
• Provide administrative support to project teams and departments, by handling documentation and coordinating resources.
• Oversee the allocation, inventory, and inspection of IT assets & office equipment, including office space.
• Manage vendor contracts, ensure timely payments, and handle office-related financial transactions.
• Schedule room use, report equipment faults, arrange maintenance, and manage vehicle maintenance and movement.
• Provide support to senior management and staff, handle staff queries, and produce administrative and electronic records reports.
• Order and manage office supplies, oversee parking allocation, and prepare requisitions for necessary purchases and services.
CORE COMPETENCIES:
• Good communication skills, analytical and problem solving
• Proficiency in Office Applications
• Effective time Management
• Good Customer Service
• Ability to handle pressure
• Good judgement and interpersonal skills
• High attention to detail and accuracy
• Multitasking ability
• Strong sense of urgency and initiative
QUALIFICATIONS:
• A Bachelor’s Degree in Business Administration or a related field.
• At least 3 years’ experience in a supervisory role.
HOW TO APPLY :
Interested candidates should forward an application letter, CV, certified copies of certificates & transcripts to: [email protected].
Email subject should be: ADMINISTRATION OFFICER
NB: NO HARD COPIES WILL BE ACCEPTED
The deadline for submission of applications is 22nd November 2024. NOTE: Only shortlisted candidates will be contacted. If you have not heard from us within 5 working days after the deadline, please consider your application unsuccessful.
