Job offer: Administration Assistant at BCMCF Lesotho

The Baylor College of Medicine Children’s Foundation – Lesotho (BCMCFL), is the result of a public-private partnership between Baylor College of Medicine International Paediatric AIDS Initiative (BIPAI) and the Government of Lesotho, and is a legal, non-profit/tax exempt organization registered in Lesotho. BCMCFL provides free paediatric and family-centred HIV and tuberculosis prevention, care, treatment and support, serving thousands of children and families affected by HIV, TB, or other child health conditions.

Comprehensive High Impact Community Based HIV Prevention, Testing and Treatment Initiation for Sustained Epidemic Control in Lesotho under the President’s Emergency Plan for AIDS Relief (CoHip SEC) is a five-year CDC funded activity that will be implemented by BCMCFL to provide comprehensive and evidence-based community HIV prevention, testing and treatment initiation for the general population and other at-risk groups such as youth, men, migrant and factory workers, as well as building capacity of local organizations, civil society organizations and community systems in implementing data-driven programming. The project is implemented in Berea, Leribe, Quthing, and Qacha’s Nek Districts.

BCMCFL is looking for qualified candidates to fill in the following positions available on a full-time, Fixed-Term Contract basis.

Position: Administration Assistant *1 Based at Maseru

Duties and ResponsibilitiesPosition Overview:

The incumbent will be responsible for effective and efficient coordination and administration of day-to-day office operations.

Responsibilities include, but are not limited to the following:

Provide overall administrative support to both CoHip SEC and LEADR Team.

Provide critical administrative support when organising CoHip SEC and LEADR events.

Maintain all the filing and documentation of the office.

In liaison with Admin Officer, assist in administering logistical planning and execution of events such as meetings, workshops, conferences, seminars, launches

Perform office management tasks as necessary including answering the telephone, e-mail, and mail management.

Support with advance requests for consumables such as office supplies, issuance and maintaining tracking sheet (include reorder level on the sentence)

Assists in the preparation of expense claims.

Assist with staff travel, including cost control, travel requests and claims and other associated issues.

Participate in asset counts, processing and the recording of the fixed asset register.

Assists with travel processes and procedures for both Projects.

Responsible for the upkeep of CoHip SEC and LEADR offices and facilities.

Identify and report all the broken furniture and raise requisitions for repair of such to ensure that office equipment is in perfect working condition.

Administer contract register by ensuring clients are alerted to expiring contracts at least 6 months

Perform any other duties are directed by the Administration.

Educational Qualifications, Work Experience and Key Competencies

Diploma in Office Administration or any relevant qualification.

Minimum of one (1) year of work experience in a similar role within project administration will be an added advantage

Time-management and organization skills

Knowledge of MS Excel

Excellent administration and communication skills.

Strive for excellence, professionalism and high -performance levels

How to apply

Interested Basotho candidates who meet the criteria must email applications letters including CVs, certified copies of educational certificates and identity document, and three work-related referees with contact details (one should be from a current supervisor/employer).

All applications must be emailed to [email protected] on or before 12:00 noon on Friday the 22nd November 2024. Clearly indicate the name of the post applied for on the Subject Line. Applications are to be done through the email provided only. No hard copies will be accepted. Late applications will not be considered. Failure to comply with the above directions will result in the application being disqualified.

BCMCFL reserves the right to leave an advertised position unfilled if no suitable candidate is identified. Only shortlisted candidates will be contacted.