ECHO Project Coordinator at World Vision
With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.
Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!
Employee Contract Type:Local – Fixed Term Employee (Fixed Term)
Job Description:
Job Summary
Under the supervision of the Project and Grants Manager, the Project Coordinator will provide overall leadership and management to the implementation of the ECHO Urban Preparedness and Regional funded project. The Project Coordinator will be accountable for delivering all project results and support technical leadership for all activities and outcomes of the project, including timely implementation, budget and quality.
Key Outputs and Responsibilities
Project Leadership, Implementation and Planning 55%
- Coordinate with Project and grants Manager, Humanitarian Emergence Affairs, and sector leads to ensure that operational systems are in place to support project activities;
- Timely completion of annual work plans, Project reports and ensure grant management compliance for the WV project in alignment with ECHO donor and WV regulations;
- Take lead in coordination and communication within team members at NO, partners/stakeholders and the region as a means to effectively achieve program objectives;
- Establish and maintain effective project management document and tools as agreed and approved for implementation, work plan management, procurement, budget management and spending planning, quality assurance monitoring, beneficiary accountability, and programmatic and financial reporting;
- Develop project Detailed Implementation Plans (DIPs), procurement plans, budget track, RASCI Matrix, Communications Plan, M&E plan etc. in line with WV Standard Operating Procedures for the project.
- Work closely with procurement and logistics to make sure project materials are procured and delivered to project sites in a timely manner to meet the project objectives.
- Work with other Technical Leads, Cluster Managers and M&E to ensure timely, high quality project implementation, reviews, reporting and oversight.
- Supervise the project officers to ensure timely implementation of activities and attainment of set outputs, expenditure and management of burn rate.
- Making pro-active efforts to improve quality of implementation based on reflections and learnings;
- Manage consolidation of district monthly implementation plans and disseminate implementation and reporting tools in alignment with WVI and ECOH standards;
- Carry out regular joint monitoring visits with M&E to the field to ensure the rapid and efficient implementation of the program vis-à-vis approved plans;
- Ensure that the project implementation process is in accordance with quality standards and Humanitarian guidelines;
- Work closely with M&E to monitor progress, including routine monitoring and updating of Indicator Tracking Table (ITT), work plans, risk management plan, M&E plan;
- Establish and maintain good working relationships with project partners and official stakeholders at national level and district levels.
Budget Management 30%
- Work with finance to generate accurate project budgets ensuring that all key areas are adequately budgeted for following both the WV and ECHO guidelines and regulations in order to achieve the set targets/goals;
- Manage grant budget within approved spending levels and ensure accurate and timely financial reports are prepared for donors and WV Support Office;
- Work closely with Grant Accountant to ensure grant/project compliance and project expenditures are reasonable, allocable, and prudent and spent in accordance with donor rules and regulations to ensure compliance with external audit;
- Track project expenditure and reporting ensuring that there is no over or under expenditure, that the burn rate is of acceptable level and that all financial transactions are correctly coded and transacted as per donor requirement and standards are illegible;
- Keep control of cash flow and develop spending plan to ensure due budget management;
- Anticipate potential over-or underspending, inform support office on time and suggest re-allocations where necessary.
Monitoring, Reporting, Documentation and Knowledge Management 15%
- Work closely with M&E to ensure M&E frameworks of the projects are in place and used to guide project implementation;
- Ensure effective project quality assurance mechanisms, including monitoring system for tracking of project progress against indicators, activities and key project milestones, reporting, evaluation, and communication systems;
- Conduct routine visits to project sites for purposes of project support, monitoring ensuring that implementation is per approved design and plans (e.g. DIP, ITT, M&E plan, risk plan);
- Prepare quality reports that meet donor requirements and submit overall performance progress reports detailing achievements against plans and variance on a regular basis in liaison to programs and M&E;
- Organize and facilitate regular project review meetings with project staff to review progress and quality of activity implementation and ascertain that protocols & guidelines as well as international minimum SPHERE standards as provided are met;
- Submit timely accurate work Plans closely with M&E and other technical managers to develop tools for monitoring, reporting, documentation and knowledge management, including establishment of standard tools and systems for documentation and information sharing of project progress, best practices, lessons learnt and success stories;
- Actively participate in National or Technical Working Groups where key issues related to the project interventions are discussed together with HEA & Grants Manager, External Engagement and Partnership Manager and other internal stakeholders;
- Perform other duties as required.
Core Capabilities:
- Adaptability and flexibility
- Honesty and personal integrity, accountability and quality achiever
- Excellent communication skills
- Must be fluent in English (oral and written)
- Must adhere to WV child protection and WV protection and integrity policies.
- Must be a committed Christian, able to stand above denominational diversities
Other Competencies/Attributes:
- Excellent planning and organizing skills
- A high level of diplomacy and networking skills is required.
- Strong capacity building and facilitation skills
- Cross-cultural sensitivity, flexible worldview, emotional maturity
- Ability to manage work life without supervision
- Ability to work in and contribute to team building environment
- Ability to scan the environment and adapt quickly to the needs or come up with suitable options.
- Commitment to WV’s Mission, Vision and Core Values.
Qualifications: Education/Knowledge/Technical Skills and Experience
- The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:
- Master’s degree in the following discipline: Disaster Management, Humanitarian Response, Development Studies, Agriculture or any other related field preferred.
- Have at least 7 years of experience in project management and implementation with at least 5 years of that experience with donor-funded projects, including staff management, stakeholder management and budget management
- Have a very good experience with the donor funded projects.
- Preferably experience with management of ECHO-funded projects.
Working Environment / Conditions:
Office-based (Maseru) with limited travel to the field
REMUNERATION: Competitive with market standards
Please upload your CV and covering letter with copies of educational certificates, transcripts and ID. You are requested to provide full details of 3 referees (2 professionals and 1 spiritual) and 1 HR Practitioner. The required details are full referees’ names, designation, email address and contact numbers.
Closing Date: 17th September, 2024
Applicant Types Accepted: Local Applicants Only
