EXTERNAL JOB VACANCY
Overview:
Jhpiego is an international health organization affiliated with Johns Hopkins University (JHU) in Baltimore, Maryland. For over 50 years, Jhpiego has put evidence-based health innovations into everyday practice to improve health care for the world’s most vulnerable populations. Jhpiego empowers front-line health workers by designing and implementing effective, low-cost, hands-on solutions that strengthen the quality of healthcare services, following the household-to-hospital continuum of care. Jhpiego also partners with organizations from the community to the national levels, building sustainable, local capacity through advocacy, policy development, health workforce strengthening, and quality and performance improvement approaches.
In Lesotho in particular, Jhpiego has been operating since 2012 through supporting the government of Lesotho in delivering health services to the Basotho people. Jhpiego’s portfolio currently focuses on HIV/TB and COVID epidemic response and includes a range of HIV and COVID-focused programming and research eff orts, HIV (VMMC and PrEP), MOSAIC (biomedical HIV prevention including Dipivefrine Ring Introduction), THEBE (TB Contact Tracing), COVID-focused (COVID Case Management and Vaccine Support), CUT-TB (RCT) and various other small studies.
Jhpiego is looking for suitable candidate for the below vacant position.
Position: Operations Officer
Site: Maseru Office
Duration: 1 Month
Responsibilities
Reporting to the Administrative Manager, the candidate
will be responsible for:
- Responsible for booking of Goods Received Notes and relevant asset data in IntelliTrack
- Implements the asset management policy and manages movement and records changes in movement in IntelliTrack
- Responsible for managing dispatch notes
- Ensures timely record-keeping and reporting of asset data per Jhpiego and Donor policies
- Receives deliveries and ensures adequacy of delivered quantity
- Check invoices against Delivery Notes, Good Received Notes, and Purchase Orders
- Ensures adequate security to safeguard all inventories in the storeroom
- Manages movement of all inventories between the storeroom, the office, and the Jhpiego district sites by initiating dispatch notes
- Implements the inventory management system that monitors the movement of inventories
- Organises files both manually and electronically to record all commodities in the storeroom
- Ensure that the storeroom has enough space for incoming deliveries
- Ensure timely disposition of used VMMC supplies
- Prepares inventory and asset management including keeping proper inventory records
- Assures timely and accurate reporting from the sites
- Works with the procurement and VMMC team to manage the VMMC kits inventory system, ensuring adequate stock at sites
- Leads the process of ordering, shipping, and handling of MC kits and other supplies
- Perform other duties as assigned
Qualifications, Experience and Requirements
- BA in Business Management, Supply Chain, or any other related field.
- 4 years of relevant experience Skills, Knowledge, and Abilities
- Expert knowledge in the use of software applications, databases, spreadsheets, and/or word processing required
- Knowledge of USAID and Global Fund rules and regulations preferred
- Demonstrated ability to effectively manage several major activities simultaneously
- Ability to work independently in an unstructured environment
- Relationship management
- Great Communication and interpersonal skills
- Customer service and relations
- Ability to function under pressure
Jhpiego offers competitive salaries and a comprehensive employee benefits package.
Note: The successful candidate selected for this position will be subject to a pre-employment background investigation. Correspondence will be communicated with shortlisted candidates only.
This role is exclusively open to candidates who are already located in any of the countries where Jhpiego currently operates however, Lesotho Nationals are strongly encouraged to apply.
Total compensation will be based on the country of hire and Jhpiego’s local compensation plan.
Jhpiego is an Equal Opportunity employer and does not discriminate in its selection and employment practices based on race, colour, religion sex, national origin, political affiliation sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.
Interested candidates should submit a cover letter, CVs, certified copies of certificates and transcripts and certified copy of identity document. All applications addressed for the attention of Senior Human Resources Manager must be sent by email address to: [email protected] by 12 pm on Friday, 16 August 2024.
